Common Expenses Coaches & Consultants Miss (And What’s NOT Deductible!)

As a coach or consultant, you’re focused on growing your business and helping clients—but are you missing out on tax deductions that could save you money? Many entrepreneurs fail to track expenses properly, leading to overpaying in taxes.

Dr. Bryan Raya, a QuickBooks ProAdvisor, recommends using QuickBooks Online to automate expense tracking and ensure nothing slips through the cracks.

Commonly Missed Business Expenses

✅ Software & Subscriptions – CRM tools, Zoom, Canva, scheduling software
✅ Marketing & Advertising – Paid ads, business website costs, email marketing services
✅ Professional Development – Courses, certifications, business books, coaching programs
✅ Business Meals – 50% deductible when discussing business with clients or partners
✅ Home Office Deduction – A portion of rent/mortgage, utilities, and internet if used for business
✅ Travel Expenses – Flights, hotels, rental cars, and meals while traveling for business
✅ Office Supplies – Pens, notebooks, printer ink, and postage for business use
✅ Health Insurance (Self-Employed) – May be deductible if paid out-of-pocket

Many coaches and consultants don’t track these properly, leaving hundreds or even thousands of dollars in deductions unclaimed each year.

Expenses That Are NOT Deductible

❌ Personal Meals – Unless directly related to business
❌ Clothing – Everyday attire, even if worn for work, is not deductible
❌ Commuting Costs – Driving to a regular office is not a business expense
❌ Gym Memberships – Only deductible if required for your profession (e.g., personal trainers)
❌ Family & Friends’ Expenses – Paying for their meals, travel, or gifts is not a business expense

Track Expenses & Save Money

Want to maximize deductions and avoid overpaying in taxes? QuickBooks Online makes it easy to categorize expenses, and Dr. Bryan Raya can help ensure your books are in order.

📅 Book a free consultation today and let’s start Doing Business Right! 🚀