How Photographers & Videographers Can Catch Up on Overdue Bookkeeping
Running a photography or videography business means juggling shoots, editing, and client deadlines. With all that, bookkeeping can easily fall behind. Before you know it, months of transactions are unorganized, invoices are unpaid, and tax season feels overwhelming. If this sounds familiar, don’t panic—here’s how to get back on track.
Step 1: Reconcile Your Bank Accounts
The first step in cleaning up overdue bookkeeping is reconciling your bank and credit card accounts. This ensures that your QuickBooks Online records match your actual bank statements.
✅ Go to the Reconcile tool in QuickBooks Online
✅ Match all transactions with your bank statements
✅ Identify and correct missing or duplicate entries
Reconciling helps avoid financial mistakes that could lead to overpaying taxes or making business decisions based on incorrect data.
Step 2: Categorize Expenses Properly
Photographers and videographers have unique expenses like gear purchases, editing software, travel, and studio rentals. If these aren’t categorized correctly, you may miss valuable tax deductions.
✅ Review transactions in QuickBooks Online
✅ Assign expenses to the correct categories (equipment, advertising, office supplies, etc.)
✅ Separate personal and business expenses
Proper expense tracking maximizes deductions and lowers tax liability.
Step 3: Track Outstanding Invoices
If cash flow feels tight, check for unpaid invoices. Many creatives forget to follow up on outstanding payments.
✅ Run an Accounts Receivable report in QuickBooks Online
✅ Send reminders for overdue invoices
✅ Automate invoicing and set up online payments for faster processing
The sooner invoices are collected, the healthier your cash flow.
Need Help? A Bookkeeping Cleanup Service is Your Best Option!
If you’re months behind on bookkeeping, outsourcing to a QuickBooks ProAdvisor like Dr. Bryan Raya can save time, reduce stress, and ensure accuracy. A bookkeeping cleanup service helps:
📌 Fix past errors
📌 Organize financial records
📌 Prepare for tax season without the last-minute scramble
Stop stressing over messy books—get back to doing what you love. Book a free QuickBooks Audit today, and let’s start Doing Business Right! 🚀