One Essential Bookkeeping Tip for Photographers & Videographers to Improve Cash Flow
Cash flow is a common struggle for photographers and videographers. You might have a full schedule of shoots and projects, but if money isn’t hitting your account on time, you can’t cover expenses, pay yourself, or reinvest in your business.
One of the biggest culprits? Late or inconsistent client payments.
How to Identify the Problem
If your bank balance never seems to match your workload, check these red flags in your bookkeeping:
❌ Unpaid invoices sitting in QuickBooks Online
❌ Clients taking too long to pay (Net 30, Net 60 terms hurting cash flow)
❌ Large gaps between project completion and payment received
❌ Revenue looks strong on paper but isn't in your bank account
If this sounds familiar, your invoicing process may be costing you money.
How to Fix It
✅ Use QuickBooks Online to Automate Invoicing
Set up automated invoices to send immediately after a shoot.
Add payment reminders to follow up automatically on overdue invoices.
✅ Offer Multiple Payment Options
Accept credit cards, ACH transfers, and digital payments to make it easy for clients.
Require deposits upfront for large projects to secure revenue early.
✅ Tighten Payment Terms
Instead of Net 30, try “Due Upon Receipt” or Net 7 for faster payments.
Charge late fees to encourage on-time payments.
✅ Track Cash Flow Weekly
Run a cash flow report in QuickBooks Online to see when money is coming in.
Work with a QuickBooks ProAdvisor like Dr. Bryan Raya to optimize your bookkeeping.
Take Control of Your Cash Flow
Better cash flow means less stress, more stability, and the freedom to grow your business. If you’re ready to fix your finances and get paid faster, book a free consultation today. Click HERE to schedule!
📅 Let’s start Doing Business Right! 🚀